Privacy Policy

EAZZI RECRUITMENT

Privacy Policy

Last updated: March 2026

Eazzi Recruitment Ltd ("we", "us", or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit our website at www.eazzi-recruitment.com, submit a CV, apply for a job, or otherwise engage with our recruitment services.

We are registered in the United Kingdom and comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Please read this policy carefully. If you have any questions, contact us at info@eazzi-recruitment.com.

1. Who We Are

Eazzi Recruitment Ltd is the data controller responsible for your personal data. Our registered address is:

Eazzi Recruitment Ltd 41 Charlotte Square Edinburgh, Scotland, EH2 4HQ Email: info@eazzi-recruitment.com Telephone: 0131 563 9589

2. Information We Collect

2.1 Information You Provide to Us

We collect personal data that you voluntarily provide, including:

Your full name, address, email address, and phone number
CV, cover letter, work history, qualifications, and professional references
Information relating to your right to work in the UK
Details about your skills, experience, and job preferences
Diversity and equal opportunities monitoring data (provided voluntarily)
Communication records when you contact us by email, phone, or through the website

2.2 Information We Collect Automatically

When you use our website, we may automatically collect:

IP address and browser type
Pages visited and time spent on site
Referring URLs and search terms
Device and operating system information
Cookies and similar tracking technologies (see Section 9)

2.3 Information From Third Parties

We may receive information about you from third parties such as LinkedIn and other professional networks, job boards, referees you have provided, or client organisations who recommend you for a role.

3. How We Use Your Information

We use your personal data for the following purposes:

To register you as a candidate and manage your application
To match your skills and experience with suitable job vacancies
To introduce you to prospective employers and facilitate the recruitment process
To carry out background checks and verify your right to work where required
To communicate with you about job opportunities, interview arrangements, and recruitment updates
To comply with our legal obligations as a recruitment agency
To improve our website, services, and marketing activities
To send you relevant job alerts and industry news (where you have consented)

We will not use your data for any purposes incompatible with those listed above, and we will not sell your personal data to third parties.

4. Legal Basis for Processing

We rely on the following lawful bases under the UK GDPR:

Contractual necessity – to perform our obligations under a contract with you or to take steps at your request prior to entering into a contract.
Legitimate interests – to match candidates with vacancies, maintain candidate databases, and improve our services, where such interests are not overridden by your rights.
Legal obligation – to comply with employment law, tax obligations, and other statutory requirements.
Consent – for activities such as sending you marketing communications or newsletters. You may withdraw consent at any time.

5. Sharing Your Personal Data

We may share your personal data with:

Prospective employers – only with your knowledge and, where required, your explicit consent, for the purpose of progressing your job application.
Technology and IT providers – who host and maintain our website and recruitment systems, bound by confidentiality and data processing agreements.
Professional advisors – such as accountants, lawyers, and auditors, where necessary.
Regulatory bodies and law enforcement agencies – where required by law or court order.
Business successors – in the event of a merger, acquisition, or sale of assets.

6. How Long We Keep Your Data

We retain your personal data only for as long as is necessary for the purposes described in this policy. In general:

Candidate records are retained for up to 2 years from last contact, or until you request deletion.
Records relating to placements may be retained for up to 7 years in line with legal and contractual obligations.
Website analytics data is retained for 12 months.
Consent records are retained for as long as we process your data on the basis of that consent.

7. Your Rights

Under UK data protection law, you have the following rights:

Right of access – to request a copy of the personal data we hold about you.
Right to rectification – to request that inaccurate or incomplete data is corrected.
Right to erasure – to request the deletion of your data where there is no legitimate reason for us to continue processing it.
Right to restriction – to request that we restrict the processing of your data in certain circumstances.
Right to data portability – to receive your data in a structured, machine-readable format.
Right to object – to object to processing based on our legitimate interests or for direct marketing purposes.
Rights related to automated decision-making – we do not make solely automated decisions with significant effects on you.

To exercise any of your rights, please contact us at info@eazzi-recruitment.com. We will respond within one month of receiving your request. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at www.ico.org.uk or by calling 0303 123 1113.

8. International Data Transfers

We are a UK-based organisation and primarily process your data within the UK. Where we transfer data outside the UK, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements, such as Standard Contractual Clauses or adequacy decisions.

9. Cookies

Our website uses cookies to enhance your browsing experience and to analyse site traffic. Cookies are small text files placed on your device. We use the following types of cookies:

Strictly necessary cookies – essential for the website to function correctly.
Analytics cookies – to understand how visitors interact with our site (e.g. Google Analytics).
Preference cookies – to remember your settings and preferences.

You can control and manage cookies through your browser settings. Please note that disabling certain cookies may affect your experience on our website.

10. Data Security

We take the security of your personal data seriously and implement appropriate technical and organisational measures to protect it against unauthorised access, loss, or disclosure. These include secure server infrastructure, access controls, and staff training. However, no transmission over the internet is entirely secure, and we cannot guarantee absolute security.

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies before providing any personal data.

12. Children's Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children. If you believe we have inadvertently collected such data, please contact us immediately so we can delete it.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make material changes, we will notify you by updating the date at the top of this document and, where appropriate, by sending you a notification. We encourage you to review this policy periodically.

14. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the way we handle your personal data, please contact us:

Eazzi Recruitment Ltd 41 Charlotte Square, Edinburgh, Scotland, EH2 4HQ Email: info@eazzi-recruitment.com Telephone: 0131 563 9589

We aim to respond to all data-related enquiries within 5 business days.